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THE Ultimate Top 10 Guide for a Stress-Free Office Relocation


INTRODUCTION

Most of us have at some point in our lives, moved office locations either within the city or between cities and even overseas. It is a rigorous process filled with anxiety, stress and other intensely strong emotions. After all it isn’t just moving to another place but also about moving on in life, moving ahead to the next chapter, which naturally involves leaving behind something dear and valuable to us, the place where we were so accustomed to manage the rigors of life, a place we used to call office for years . 

Humans are known to grow a bond with objects and physical locations and seldom prefer change. But it is a necessary step and so we brace ourselves and dive headlong into uncharted waters of what comes next.

During all this, it is only imperative that we make the process as easy and convenient for ourselves so we can spare some energy for coping with all the internal struggles we go through at that point in life. It helps to reduce the stress of relocation, otherwise it would feel like entering with the wrong foot forward, induce misery as well as loathing for the new place and nobody wants a bad start!

Therefore, here is my top 10 guide for an effortless office relocation:

 

1.    Hiring trusted relocation agency.
2.    Formulate packing strategy.
3.    Choosing appropriate wrapping material
4.    Label all the packages/boxes for checklist
5.    Avoid procrastinating
6.    Stay informed about rules and regulations of the new locality
7.    Try not to multitask on the day of relocation
8.    Account for 3rd party factors.
9.    Avail personal help.
10.  Maintain a checklist and inspect your office before departing.  




I.                HIRING TRUSTED RELOCATION AGENCY

Do thorough research into the packers and movers service provider agencies and preferably avail the use of online directories that suggest you the companies that are relevant to your needs and requirements.

II.             FORMULATE PACKING STRATEGY

Come up with a suitable packing strategy along with the help of the relocation agency for a streamlined process to avoid confusion. Sort out items with respect to office size, instruments, weight, material and other characteristics to group up for ease of keeping track.

III.           CHOOSING APPROPRIATE WRAPPING MATERIAL

After sorting the objects into different categories, ensure adequate protection is meted out to fragile items such as computers if it is an IT office, or artifacts for a gallery etc.

IV.          LABEL ALL THE PACKAGES/BOXES FOR CHECKLIST

Most important part of packing is to label everything. Many important documents and logs of employees and workers are in your possession and should be handled responsibly.

V.             AVOID PROCRASTINATING

A general tip for relocation that applies universally is to not procrastinate. If you are the owner, many employees depend on you for their livelihood, procrastinating will undoubtedly lead to confusion and commotion, resulting in misplacing critical documents, extending relocation process hindering the employees at the workplace etc. If you are an employee and is expected to vacate the office, extending will be a major inconvenience to the company as well as the person who is going to replace you. You might even incur a penalty from the company and you surely don’t want to leave on bad terms.

VI.          STAY INFORMED ABOUT RULES AND REGULATIONS OF THE NEW LOCALITY

Many offices have varying rules and regulations, stay informed at the time of moving so-as-to not cause trouble and make a good first impression which is of extreme importance while transferring to a new place.

VII.        TRY NOT TO MULTITASK ON THE DAY OF RELOCATION

Clear your schedule, prioritize and focus solely on relocating. Do not have other commitments on the day to avoid stress and not jeopardize the process.

VIII.     ACCOUNT FOR 3rd PARTY FACTORS

Consider various factors such as the general weather estimate and plan accordingly. For example: During monsoon you may have to take special precautions to ensure protection of your goods especially if it involves electronics. Actively involve with your agency and do not hesitate to suggest your opinions.

IX.          AVAIL PERSONAL HELP

It is always nice to have a companion during this arduous process, it could be a family member, a friend or even office colleagues. Do not hesitate to approach them because having a person you can rely on and trust is imperative in reducing anxiety of loss of items due to theft, deception or fraud. Also you will require someone you trust to manage and monitor the belongings either at the destination or at the origin.

X.    MAINTAIN A CHECKLIST AND INSPECT YOUR OFFICE BEFORE DEPARTING  

Lastly, make a checklist of all the items before loading and verify the same at the time of unloading. Do not refrain from being diligent and scout the office before finally vacating the office.

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Location: India

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